Introduction
Microsoft 365 gives you an embarrassment of riches when it comes
to storing and sharing content. SharePoint, Teams, OneDrive,
Viva Engage — the options can feel overwhelming.
The most common question we hear is: should this go in SharePoint
or Teams?
The short answer: both, used correctly.
What SharePoint is Best For
SharePoint excels at structured, long-lived content that needs
to be discoverable by many people. Think of it as your
organisation's library and intranet.
Use SharePoint for:
- Company policies and procedures
- HR resources and benefits information
- Project documentation and deliverables
- Intranet news and announcements
- Departmental homepages
- Training materials and guides
What Teams is Best For
Teams excels at fast-moving, conversational content tied to a
specific group of people. Think of it as your organisation's
meeting rooms and messaging.
Use Teams for:
- Day-to-day team communication
- Meeting notes and recordings
- Working drafts and active collaboration
- Project chat and quick decisions
- External guest collaboration
The Golden Rule
If you'd search for it in six months, it belongs in SharePoint.
If you'd only look for it this week, Teams is fine.
How They Work Together
Every Teams channel has a SharePoint document library behind it.
Files shared in Teams are actually stored in SharePoint — Teams
is just the interface. This means you get the best of both worlds
when you use them together intentionally.
Conclusion
Stop trying to choose between SharePoint and Teams — they are
designed to complement each other. Use Teams for communication
and SharePoint for knowledge. Your employees will thank you.
