Introduction
Your SharePoint intranet is only as good as the experience it
provides to your employees. In 2026, the bar has never been higher.
Employees expect consumer-grade experiences, instant search, and
personalised content — all within their organisation's tools.
Here are five proven strategies to transform your SharePoint intranet
this year.
1. Centralise Your Communications
Stop letting important announcements get buried in email threads.
Use a dedicated Breaking News web part to surface critical updates
at the top of your intranet homepage. Pair it with a Dynamic Banner
to highlight campaigns, events, and milestones.
2. Invest in People Search
One of the most underused features of SharePoint Online is the
people directory. A well-configured Contacts Directory or
Organisational Chart makes it easy for employees to find colleagues,
understand reporting lines, and connect across departments.
3. Make Onboarding Effortless
First impressions matter. Use a New Hires Spotlight web part to
welcome new employees publicly and help teams put faces to names.
Pair this with a structured onboarding site and checklist pages.
4. Celebrate Your People
Employee recognition drives engagement. A Celebrations Spotlight
web part automatically surfaces birthdays, work anniversaries, and
welcome messages — without any manual effort from HR.
5. Improve Search and Navigation
If employees can't find what they're looking for in under 30 seconds,
they give up. Invest in Advanced Search and intuitive navigation
structures. Use hub sites to connect related content across departments.
Conclusion
Improving your SharePoint intranet doesn't require a massive budget
or a long development cycle. With the right web parts and a clear
content strategy, you can deliver a significantly better experience
to your employees in weeks, not months.
